Community Government

Most programming and direct interaction with residents occurs via community government. Community Government consists of the Governor, the Community Executive Board, and additional officers as appointed by the governor. Community Government meets weekly to plan programs and other initiatives, discuss issues facing their residents, and hear reports from each officer on his or her activities for the week.  The five members of the community executive board are mandatory positions that each governor must fill when forming his or her government; these officers receive extensive training at the beginning of each academic year and are required to attend one-on-one meetings with their counterpart on the RHA Executive Board at least once a semester.

To get more involved in your community, contact your Community Governor. Click here to find out when your Community Government meets!

CoGo Meeting Times 2014.1

 

The following are descriptions of each Community Government position:

Community Executive Board

Governor

  1. To serve as the primary student representative of residents of the the Community before the RHA Board of Governors, Student Government, the faculty, the administration of the University of North Carolina at Chapel Hill, and other organizations as deemed necessary by the Executive Board.
  2. To serve as Chief Executive in all matters of official business of  the Community Government.
  3. To call and preside over meetings of the Community Government, and to create detailed agendas for all meetings.
  4. To appoint each member of the Executive Board and the Community Government.
  5. To establish and direct committees of the Community Government as necessary, and to serve as an ex-officio member on all committees.
  6. To administer and governing documents of the Community and the Residence Hall Association.
  7. To act as Chief Diplomat to other Residential Communities.
  8. To attend weekly sessions of the RHA Board of Governors (Tuesdays 7:30pm).
  9. To assemble transition materials for the following Executive Board.
  10. To attend no fewer than one (1) meeting per semester with the RHA Vice President.
  11. To learn the Community Constitution and the RHA Constitution in full.

Lieutenant Governor

  1. To direct the planning, execution, and delegation of duties for all social, educational, and philanthropic programs of Community Government.
  2. To complete and submit all program reports within the guidelines set forth by the RHA Internal Affairs Officer.
  3. To actively seek out collaborative opportunities with outside organizations.
  4. To serve as the primary representative of Community in the Governor’s stead, and to exercise the executive authority of the Governor where he or she is unable to do so.
  5. To attend no fewer than one (1) meeting per semester with the RHA Internal Affairs Officer.
  6. To learn the Community Constitution in full.

Secretary

  1. To maintain important records of all official business of the Community Government, including accurate accounts of meeting Minutes and all Legislation approved by the Government.
  2. To maintain copies of all significant documents, including the constitutions of RHA and the Community.
  3. To maintain the Community Government office and all necessary supplies therein contained, where such space is available.
  4. To maintain a running inventory of all Community Government property.
  5. To act as your community’s historian, to include, but not limited to, taking and utilizing pictures for a community album.
  6. To attend no fewer than one (1) meeting per semester with the RHA Executive Secretary
  7. To learn the Community Constitution in full.

 Treasurer

  1. To maintain an accurate account of the Community Government revenues and expenditures.
  2. To, in conjunction with the Governor, create the annual the Community budget for approval by the Community Government
  3. To provide updated budget reports to the members of the Community Government once per week, or when requested by the Governor.
  4. To supervise expenditure of all the Community funds.
  5. To ensure all reimbursement for any Community Government expenditures are delivered to the proper party(ies) within one week upon receipt of invoice.
  6. To submit an updated, accurate Community budget to the RHA ExecutiveTreasurer on the first of each month.
  7. To attend no fewer than one (1) meeting per semester with the RHA Executive Treasurer.
  8. To learn the Community Constitution in full.

Community Enhancements Officer (cEO)

  1. To maintain an accurate running inventory of all Community Enhancements.
  2. To ensure organization and maintenance of all Community Enhancements, and to report any major concerns to the RHA Chief Enhancements Officer.
  3. To utilize the [NAME] Community Enhancements Fund to purchase new Enhancements in accordance with procedures set forth by the RHA Chief Enhancements Officer.
  4. To actively gauge resident input into the purchase of both small and large Enhancements.
  5. To meet bi-weekly with the Governor and the Community Manager to process charges for damaged or missing Enhancements and subsequent appeals.
  6. To attend no fewer than one (1) meeting per semester with the RHA Chief Enhancements Officer.
  7. To learn the Community Constitution in full.

Marketing Manager

  1. To plan and implement a marketing plan for all Community Government initiatives.
  2. To design and distribute all forms of publicity related to Community programs and other initiatives.
  3. To manage all digital media of the Community Government, including any community websites and/or social media.
  4. To promote and increase the presence of the Community Government within the Community and throughout the University.
  5. To attend now fewer than one (1) meeting per semester with the RHA External Affairs Officer.
  6. To learn the Community Constitution in full.

 

Other Officers 

Athletic Director

  1. To organize community intramural athletic teams.
  2. To organize community outings to UNC varsity athletic events.
  3. To organize athletic programs within the community.

Green Games Coordinator

  1. To ensure all community programs are as sustainable and environmentally friendly as possible.
  2. To submit program reports to the Green Games director for points.
  3. To organize program information components on sustainable living.

Floor/Hall Representatives

  1. To communicate with residents regarding community government programs and other activities.
  2. To solicit input from residents and bring any concerns or suggestions regarding life in the residence hall to the attention of community government.
  3. To assist the Publicity Officer in the distribution of fliers and other publicity
  4. To attend no less than two programs each month and assist in their execution.

 

Non-Voting Members

Community Director (CD)

  1. To serve as organizational co-advisor, along with the RAM, to community government.
  2. To inform community government on Housing and University policies.
  3. To hold regular one-on-one meetings with the governor and to participate in biannual peer evaluations.

 Resident Advisor Mentor (RAM)

  1. To serve as organizational co-advisor, along with the CD, to community government.
  2. To update community government on planned RA initiatives and programs, and vice versa.
  3. To inform community government on Housing and University policies.
  4. To hold regular one-on-one meetings with the governor and to participate in biannual peer evaluations.

Living-Learning Community (LLC) Liaison

  1. To serve as a liaison between community government and the Living-Learning Community (ies).
  2. To update community government on planned LLC initiatives and programs, and vice versa.